The meeting began at 5PM Sunday afternoon in Cottage #3. An extra-long dining room table took up the kitchen and most of the living room space, with all seven board members and the two mentors sitting around it. Beverages were available and within reach at all times. There were also paper and pens to take notes if necessary.
I'll comment below with the subjects to be discussed.
Severus Snape, Hermione Granger, Harry Potter, Albus Dumbledore, Percy Weasley, Dora Tonks and Frank Longbottom are expected to comment to each with their votes/thoughts/comments. Andromeda and Alphard are there to mediate.
The number of comments and argument within each subgroup will determine how long the meeting ran.