Email: Diana to Professor X To: Professor Xavier From: Diana Date: February 07, 2013
Professor Xavier,
Pardon the informality of this message, but I thought electronic communications the easiest way to arrange my visit to your school. If you will still have me, I am available on February 16th or February 20th bearing no disastrous events. Should either of these dates work, provide a time, and I will be there.
I must thank you for the invitation. I am looking forward to once again meeting you as well as speaking with your staff and students.